LAKELAND VILLAGE COMMUNITY CLUB
BOARD OF TRUSTEES MEETING
January 27, 2010
The meeting was called to order at 5:30pm by Jan Wright, President. Board Members present: Diane Wilcox, Dick Caron, Alex Watt, Doug Chandler, Bruce Jackson, Barbara Bertsch, Martha Ray, Kittie Peterson.
Guests: Todd Wilson, Shelton, WA. Regional Sales Manager for Traffic Safety Supply Co., Portland, Oregon. Todd has been invited by Doug Chandler to the meeting to discuss a Radar Sign that is of interest to the Board in its effort to reduce speeding through behavior modification in the community. He displayed a radar sign that his company has carried for the last year. They are very impressed with the quality of this product and the fact that it is indestructible and weather resistant, and accurate. It is easy to move from location to location and requires a once weekly battery charge. This unit has a timer and is equipped with "Bluetooth" to enable the user to accumulate data on traffic volume, speeds, etc. A mobile stand would be required to provide the ability to move the unit from location to location by the Security Patrol. The cost of the unit is $3650, plus $585 for the cart, $350 for the software.
A. MINUTES: It was moved, seconded and unanimously agreed to accept the December 8, 2009 minutes as presented.
B. CASH FLOW: All line items are within the budget with the exception of Recreation which is slightly over budget due to prizes for Christmas house lighting. The year to date expenses are 101,515.51 (72% of budget) versus a total year end budget of $136,794 which presents an anticipated yearly savings as of March 31 of around $20,000. December expenses were $8086.14. Balance sheet indicates $54060.35 in the checking and savings accounts with $44,005.96 in a CD. Total liabilities and equity of $194,706.61.
D. COMMITTEE REPORTS:
SECURITY - Doug Chandler moved that LLVCC purchase one radar unit including the mobile stand and software from Traffic Safety Supply, Inc. for a total of $4585 plus tax and transportation. The motion was seconded and unanimously approved. Joanne was asked to follow up on completion of this purchase.
There was discussion on the use of the off-duty police officer and when he should be used.
MAINTENANCE - Jim Burton is requesting that the beach parking area be paved in the next fiscal year.
BUDGET - Barbara Bertsch reviewed some questions that she had received from a resident regarding the proposed budget.
DOCUMENTS -nothing
HEARINGS - nothing
LAKE MANAGEMENT - nothing
ARCHITECTURAL CONTROL - Bruce Jackson stated that he received fourteen requests which includes fences, tree removals, sheds, and one new home on Mountain View. The lot on Mountain View was originally 1.5 lots which were converted to two lots with only one house under construction at this time.
RECREATION - Diane stated that the next event is the Easter Egg Hunt. She will order the plastic eggs and arrange to get them stuffed with candy.
Diane also requested that a purchase be made of three additional 6 foot tables; however she prefers to have the type of table that can be folded in half for easier transport. It was moved, seconded and unanimously approved to purchase three folding six foot tables with a maximum total of $200.
NOMINATING - A vote is required for the nomination of Craig Patti for the board election that will take place on February 23, 2010. It was moved, seconded and unanimously agreed to accept Craig Patti as a nominee for a three year board term that would begin in April 2010. This acceptance was previously completed by email prior to mailing of the January newsletter.
BLOCK WATCH - nothing
PUBLIC AFFAIRS - no Sheriff's meeting in January.
E. OLD BUSINESS -
- The next board meeting will be at 5:30pm on Tuesday, Feb. 23 prior to the 7:00 budget/election meeting. The meeting was originally scheduled for Wed. Feb. 24th. An agenda for the budget/election meeting was provided to all board members.
- March Yard Debris Cleanup - there was discussion about the debris cleanup and the fact that it is difficult to get enough people to help out. It was decided by the board to shorten the event to Saturday and Sunday only - March 20 and 21st.
- Jim Burton Plaque - an appropriate message for the plaque was approved and it will be ordered in stainless steel as it will be attached somewhere within the gazebo.
- ByLaws Review - as the meeting ran late, this item will be postponed to the March meeting. Jan reminded everyone to be sure they have read the By Laws prior to the discussion.
- At the last meeting, there was interest by a board member to have the MPH painted on the roads as a reminder to drivers to abide by the 25 MPH limit. A call was made to Mason County, who owns the roads, and they were adamant that this is not practical. They claim it is proven that doing this is expensive, requires constant maintenance and they have facts that prove that it does not slow drivers down. The county feels that there are enough speed limit signs in the community to accommodate this need.
Best Overall - Jones, Soderberg - $100 to their PUD account
Best Animated figures - Olson, Lakeshore Drive - $50 gift certificate for dinner
Best use of color - Clair, Old Ranch Rd - $50 dinner gift certificate
Best use of white lights - Martin, Old Ranch Rd - $50 dinner gift certificate
(all gift certificates to Two Margaritas)
F. NEW BUSINESS - none
G. MOTIONS
v It was moved, seconded and unanimously agreed upon to accept the December 8, 2009 minutes as presented.
v Doug Chandler moved that LLVCC purchase one radar unit including the mobile stand and software from Traffic Safety Supply, Inc. for a total of $4585 plus tax and transportation. The motion was seconded and unanimously approved. Joanne was asked to follow up on this purchase.
v It was moved, seconded and unanimously approved to purchase three folding six foot tables with a maximum total of $200.
The meeting was adjourned at 7:10pm. Next meeting is Feb. 23, 2010 at 5:30pm followed by the 7:00pm Budget/Election meeting.
Joanne Quiring
Office Manager
