LAKELAND VILLAGE COMMUNITY CLUB
BOARD OF TRUSTEES MEETING
March 24, 2010
The meeting was called to order at 5:30pm by Jan Wright, President. Board Members present: Dick Caron, Doug Chandler, Bruce Jackson, Barbara Bertsch, Kittie Peterson, Alex Watt, and new board member, Craig Patti. Absent: Martha Ray.
Guests: none
A. MINUTES: It was moved, seconded and unanimously agreed to accept the February 23 board minutes as well as the Budget/Election Minutes that followed the board meeting as presented.
B. CASH FLOW: Alex Watt indicated with the close of the fiscal year 7 days away, we are $26,826.40 below the annual budget with only March salary expense to take into consideration. The recent repaving of the beach parking lot was $8,146.26 which is charged to Improvements. The balance sheet indicates $32,124.68 in checking and savings with $13,275 in accounts receivable and $44,144.82 in one CD. Total liabilities & Equity of $185,061.74.
A discussion ensued regarding one property that, prior to its present ownership, had accumulated fines due to "eyesore" that were inappropriately assigned and uncollectible; this balance has been on the books for over four years. It was moved, seconded, and unanimously approved to move the balance of $9145 from Black Point to Bad Debt.
There was discussion regarding the home on Sterling Drive that has been fined in the past due to no landscaping and still remains inappropriately landscaped but slightly improved from the original complaints.
C. PRESIDENT'S REPORT: - Jan Wright welcomed Craig Patti to the board. Craig will not be a voting member until the first meeting following the June Community Meeting, however he is presently considered a member of the board. Jan further expressed the benefits of Craig spending some time with each board member in an effort to familiarize himself with each chair responsibility. She also suggested that each board member do the same.
D. COMMITTEE REPORTS:
SECURITY - The new radar unit worked well for two days and suddenly stopped working. Todd Wilson picked up the unit and is having repairs made. Communication has been received from two residents regarding the speeding in the neighborhood. One individual has been informed that once the unit is working again, it will be placed in front of his house on Old Ranch Rd. The second individual will be contacted by Jan in response to his email. The expectation for the new unit which includes software that will provide numbers of vehicles at specific times and rates of speeds , is that there will be increased Sheriff's coverage in the community.
In order to download the information from the new radar unit, a laptop with Bluetooth is required. Doug has done some research on what is needed, however the manufacturer of the radar unit will be providing more specific information. Once an appropriate laptop is discovered, an email will be sent out for approval from the board which will be followed up by vote at the next meeting.
The security truck had $1021 worth of repairs done this week.
MAINTENANCE - The beach parking lot has been repaved. It was suggested that the lot should be striped and also flagged for a handicap stall.
BUDGET - nothing
DOCUMENTS -nothing
HEARINGS - nothing
LAKE MANAGEMENT - The fish plant is planned for April 8th. Fifty percent more fish have been ordered for this year. The level of the lake is rising since the weir was replaced on March 9th.
ARCHITECTURAL CONTROL - ACC has been slow the past month with small requests, i.e. fences, roofs, painting, etc. He introduced the fact that a request has been made by a couple who is in the process of buying a new house on the channel which has not yet closed. They would like to put up a split rail fence with green or black coated wire behind it to enclose their two small dogs. There was discussion that this type of fence would be more attractive on the water rather than a traditional cedar fence. Once the request is formally made after the house closes, Bruce will further discuss this issue. They sent a picture of how this appears in their present community.
RECREATION - the Easter Egg Hunt is scheduled for Saturday, April 3rd at 10:00am. Diane needs volunteers to hide the eggs about an hour before the activity. The Fishing Derby will be May 15th and she will need help weighing the fish that day.
NOMINATING - nothing
BLOCK WATCH - nothing
PUBLIC AFFAIRS - .The monthly Sheriff's meetings have been moved to the first Thursday of each month.
E. OLD BUSINESS -
Joanne - the spring clean-up activity was very successful with approximately 70 people using the dumpsters. $238 was received to apply to the dumpster rental expense.
By Laws - after discussion it was determined that there were not any revisions or additions necessary to this document. Dick Caron would like to make a change of name for his committee which will be done in the future; name change from Publicity to Public Affairs.
F. NEW BUSINESS:
Pea Patch: A resident recommended that the community should create a "pea patch" for residents who could rent an area to grow vegetables. It was agreed that the community does not have an appropriate area for this type of activity.
G. MOTIONS
- It was moved, seconded and unanimously agreed to accept the February 23 board minutes as well as the Budget/Election Minutes that followed the board meeting as presented.
- It was moved, seconded, and unanimously approved to move the balance of $9145 from Black Point to Bad Debt.
FOLLOW-UP FOR NEXT MEETING
Pursue repairs to radar unit - Joanne
Research a laptop for use with the radar unit - Joanne
The meeting was adjourned at 7:00 pm. The next board meeting is April 28, 2010 at 5:30pm at the clubhouse.
Joanne Quiring
Office Manager
