LAKELAND VILLAGE COMMUNITY CLUB
BOARD OF TRUSTEES MEETING
May 26, 2010
The meeting was called to order at 5:30pm by Jan Wright, President. Board Members present: Dick Caron, Doug Chandler, Bruce Jackson, Barbara Bertsch, Kittie Peterson, Craig Patti, Diane Wilcox, Alex Watt . Absent: Martha Ray
A. MINUTES: It was moved, seconded and unanimously agreed to accept the April 28 board minutes as written.
B. CASH FLOW: Alex stated that all expenses for the first month of the new fiscal year are in order. Revenue is at the 93% mark. The balance sheet is in a healthy condition with total assets of $291,726.83. Checking and Savings of $134,520.52, a CD of $44,279.58 and Accounts Receivable of $15,306.50.
C. PRESIDENT'S REPORT: As Martha was absent, Jan requested that it be noted in the minutes that the entire board is extremely grateful for the productive and lengthy time Martha has participated on the board, and is very appreciative of all her efforts toward lake management and concern for the well being and safety of the community. Her board term expires at the conclusion of the June Town Meeting and Craig Patti will begin his three year term with the June 23 board meeting.
Jan stated that she will not be in attendance for the Town Meeting on June 15th but will be in attendance for the Board Meeting on June 23.
D. COMMITTEE REPORTS:
SECURITY - Doug Chandler stated that he prefers the new Radar Unit to the former one as it is larger and clearer. The office laptop has been at the Portland office of Traffic Safety Supply for programming and is expected back next week. This will enable information from the radar unit to be downloaded detailing number of vehicles, speeds, etc. at various times of day.
MAINTENANCE - no issues
BUDGET - nothing
DOCUMENTS -nothing
HEARINGS - no hearings at this time. In response to a complaint received about annoying dog barking on Village View, it was learned that a property owner in the area has seven dogs and an additional daycare dog.
LAKE MANAGEMENT - Craig Patti will get together with Martha Ray to enlighten him on lake management. Recently a curly leafy weed has been observed in the lake which has since been treated by Aquatics NW. It will require a further treatment in the fall. This is a noxious weed that has been spreading through many lakes via ducks. This additional treatment will increase lake treatment expenses for the year.
Martha will give the lake management report at the town meeting which will include comments about this new noxious weed.
ARCHITECTURAL CONTROL - Bruce Jackson stated that Dick Caron has been assisting him with this responsibility and was especially helpful while he was on vacation. They have had several requests for tree removals, fences, new roofs, etc.
Capstone responded to LLVCC request to complete construction on the two foundations in division 12-2 stating they are unable to get funding for this project. LLVCC will communicate once again with Capstone informing them that they must cover the foundations by June 30th or face a fine of $1500 for each lot. They were previously allowed extensions of two years beyond the one year that is required for exterior completion once a foundation was in place on both lots. There is concern for the safety of children in the neighborhood.
RECREATION - The fishing derby was very successful. Diane was unable to attend the event, however she organized everything before she left for a trip. In Diane's absence, Barbara Bertsch assumed the responsibility for the derby. She thanked Doug, Joanne and Jim Burton for helping with the event. The community picnic is on August 21.
NOMINATING - nothing
BLOCK WATCH - Kittie Peterson has placed a current message regarding safety around the water on the Block watch website.
PUBLIC AFFAIRS - Dick Caron reported that two of the three Commissioners have accepted a 3% pay raise. Highway 3 through Belfair continues to be congested due to construction of the sewer system.
E. OLD BUSINESS -
Wind break for the Gazebo - this subject is still under research by Doug Chandler.
Chips vs Rubber Mulch- the rubber mulch was far too expensive and labor intensive. 25 yards of cedar material will be ordered from Peninsula for use on the grounds of the playground equipment. Twenty five cubic yards will be delivered on June 4th. It was moved, seconded and unanimously approved to purchase 25 cubic yards of chips for the playground.
Beach Attendants - all three beach attendants will once again return for the summer: Brad Nicol, Sherry Martin and Barbara Denny. There will be two 3-hour shifts per day from 12:00pm to 6:00pm seven days a week beginning June 21. Compensation is $10.50 per hour.
F. NEW BUSINESS:
- June 15th Town Meeting, 7:00pm at the clubhouse. All Board members are asked to please be in attendance. As each member is introduced, they will give a short synopsis of the events that have taken place within their particular board chairmanship, i.e. lake management, recreation, ACC, Public Affairs, Block Watch, Security, Budget in the 2009-10 fiscal year.
- Floating Dock - Each year at the time of the fishing derby, it is recognized that there are not enough sites for fishing. It has been determined that an additional floating dock should be purchased and placed adjacent to the existing dock at the Yingling end of the earthen dam. This dock will also be helpful when the existing dock is repaired in the near future. Access to this dock is achieved by following Lakeshore Drive and taking a right on Westlake Drive N. and go to the third lot which has a Lakeland Village Community Club Sign. There is limited parking down below and also an existing 8x30 foot floating dock. To reach the proposed dock, they would walk to the far end of the dam. It was moved, seconded, and unanimously approved to have Jim Burton research and purchase one or more floating docks if he can acquire them for $2000 or less and the size is the same as the existing floating dock.
- Dick Caron suggested we put up signs for all the docks stating that children 12 and under must wear a life preserver. There may be other verbiage in addition to this.
G. MOTIONS
- It was moved, seconded and unanimously agreed to accept the April 28 board minutes as written.
- It was moved, seconded, and unanimously approved to have Jim Burton research and purchase one or more floating docks if he can acquire them for $2000 or less and the size is the same as the existing floating dock.
- It was moved, seconded and unanimously approved to purchase 25 cubic yards of chips for the playground.
FOLLOW-UP FOR NEXT MEETING
Dock signage
Results of floating docks
The meeting was adjourned at 6:30 pm. The Town Meeting is on Tuesday, June 15th at 7:00pm with the next board meeting on May 26, 2010 at 5:30pm at the clubhouse.
Joanne Quiring
Office Manager
