LAKELAND VILLAGE COMMUNITY CLUB
BOARD OF TRUSTEES MEETING
June 23, 2010
The meeting was called to order at 5:30pm by Jan Wright, President. Board Members present: Dick Caron, Bruce Jackson, Barbara Bertsch, Alex Watt . Absent: Diane Wilcox, Doug Chandler, Craig Patti, Kittie Peterson
A. MINUTES: It was moved, seconded and unanimously agreed to accept the May 26, 2010 board minutes as written. It was also moved, seconded and unanimously agreed to accept the June 15, 2010 Annual Town Meeting minutes as written.
B. CASH FLOW: Alex Watt presented the financial report for year to date. The balance sheet remains strong with A/R at $12,514.50. Checking and Savings of $124,535.92 and one CD of $44,279.58. There are nine properties in a state of bankruptcy or pre-foreclosure with auctions scheduled for later in the summer. All of these properties have liens from the association against them. The expenses are in line with the budget and income equals 95% of the budgeted figure for the fiscal year.
C. PRESIDENT'S REPORT: At the previous meeting, $2000 was agreed upon to purchase a floating dock to be installed adjacent to the higher dock at the earthen dam. An 8 ft x 20 ft. dock is available at Mitchells Lumber for $2200 plus tax. It was moved, seconded and unanimously agreed upon to allow the additional $200 plus tax for purchase of the 8x20 ft. floating dock. Dick and Bruce will examine the dock that provides access to the gate valve on the earthen dam to determine if the dock is safe as many people use it for fishing. They will assess whether or not a chain with a "no trespassing" sign should be placed on the dock. Once the new float is installed, it will provide a much larger area for fishing at that site.
D. COMMITTEE REPORTS:
SECURITY - Three burglaries took place in early June which included a GPS removed from a vehicle on Old Ranch Rd; a weed eater, lawnmower, edger and blower from a shed at a home on Lakeland Drive; and some decorator items stolen from a vacant model condo on Old Ranch Rd.
The radar unit is working properly, however the Streetsmart software that would provide information as to number of vehicles and speed at a particular time is not downloading as it should and the vendor is researching the problem.
MAINTENANCE - Jim Burton continues to do a fantastic job. He agreed to allow extra help to be hired to spread the 25 yards of material for the floor of the playground. Jim would like to have a new urinal put in the men's beach bathroom - the cost is $300; the board agreed. He has had to have a plumber out to repair the pipes in both of the bathrooms as the old hardware was failing and the sinks were leaking.
The lot that is being used for the boats on trailers is becoming overgrown; an outside crew will be employed to clean it up.
BUDGET - nothing
DOCUMENTS -nothing
HEARINGS - nothing
LAKE MANAGEMENT - all is well
ARCHITECTURAL CONTROL - Bruce Jackson stated that Capstone has begun to put in the subfloor on both foundations for Lots 61 and 64 in Division 12-2 per the request of the board. The lumber will be covered with visqueen to protect it from the rain. A new home is beginning the construction process on Westlake Drive N. There are always many requests for roof replacement, fences, painting, tree removals.
A resident on Old Ranch Rd. has been neglectful in completion of a garage addition that is far beyond the intended completion date. He will be contacted and informed that he has 90 days to complete the exterior of the project or face initiation of the fine process as detailed in Resolution 16.
RECREATION - Barbara Bertsch stated that the garage sale is August 7th with the annual picnic set for August 21.
NOMINATING - nothing
BLOCK WATCH - nothing
PUBLIC AFFAIRS - Dick Caron stated that there are county elections forthcoming including Commissioner, Prosecuting Attorney and Sheriff.
E. OLD BUSINESS
It was determined that a wind break for the gazebo should be tabled for the time being.
F. NEW BUSINESS
Dog Poop Bags - A resident suggested that possibly dog "poop" bags could be placed on each of the poles that are used for security of the radar sign throughout the community. A discussion ensued and it was determined that installation of the dog poop bag containers would create a further target for vandalism and it was voted down.
Sport Court Skateboarding - a resident suggested that the sport court be available for skateboarding. It was agreed that this was a good idea for the kids, however liability is the issue and the LLVCC insurance will not cover the sport of skateboarding.
Annual Board Officer Vote and Chairmanship Responsibilities
Jan Wright was nominated to continue as President. It was moved, seconded and unanimously agreed to elect Janet Wright as Board President until June 22, 2011.
Diane Wilcox was nominated to continue as Vice President. It was moved, seconded and unanimously agreed to elect Diane Wilcox as Board Vice President until June 22, 2011.
Alex Watt was nominated to continue as Secretary-Treasurer. It was moved, seconded and unanimously agreed to elect Alex Watt as Board Secretary-Treasurer until June 22, 2011.
Committee Chairpersons:
Craig Patti - Lake Management
Doug Chandler - Security and Nominating
Bruce Jackson - Architectural Control Committee
Diane Wilcox - Recreation
Barbara Bertsch - Assistant Recreation
Kittie Peterson - Block Watch and Maintenance
Dick Caron - Public Affairs
Check Signers: It was agreed that Alex Watt, Jan Wright, Bruce Jackson and Dick Caron will be check signers.
G. MOTIONS
It was moved, seconded and unanimously agreed to accept the May 26 board minutes as written. It was also moved, seconded and unanimously agreed to accept the June 15, 2010 Annual Town Meeting minutes as written.
At the previous meeting, $2000 was agreed upon to purchase a floating dock to be installed adjacent to the higher dock at the earthen dam. An 8 ft x 20 ft. dock is available at Mitchells Lumber for $2200 plus tax. It was moved, seconded and unanimously agreed upon to allow the additional $200 plus tax for purchase of the 8x20 ft. floating dock.
Jan Wright was nominated to continue as President. It was moved, seconded and unanimously agreed to elect Janet Wright as Board President until June 22, 2011.
Diane Wilcox was nominated to continue as Vice President. It was moved, seconded and unanimously agreed to elect Diane Wilcox as Board Vice President until June 22, 2011.
Alex Watt was nominated to continue as Secretary-Treasurer. It was moved, seconded and unanimously agreed to elect Alex Watt as Board Secretary-Treasurer until June 22, 2011.
The meeting was adjourned at 6:15 pm. The next meeting is July 28, 2010, 5:30pm at the clubhouse.
Joanne Quiring
Office Manager
